18 Other Ways to Say “Best Regards” is a carefully selected list of professional and personal email closings that serve as alternatives to the commonly used phrase “Best Regards.” These sign-offs vary in tone, formality, and sentiment, allowing writers to match their message to the context and relationship.
Elevate your digital communication by using sign-offs that feel fresh, sincere, and engaging. 18 Other Ways to Say “Best Regards” helps transform everyday emails into memorable exchanges with a refined, personal touch.
By using 18 Other Ways to Say “Best Regards”, you can communicate warmth, professionalism, or friendliness more effectively. Explore 18 Other Ways to Say “Best Regards” to find the perfect tone, and let 18 Other Ways to Say “Best Regards” enhance your message with purpose.
Why Your Email Sign-Off Actually Matters
Your email closings aren’t throwaway lines. They’re strategic tools that shape how people perceive you and your message.
Research from email analytics company Boomerang shows that formal email endings receive 36% more responses than casual ones in professional settings. Meanwhile, warm communication increases follow-up rates by 23% compared to cold, impersonal closings.
Message perception hinges on these final words. A well-chosen professional sign-off reinforces your intended tone. It can convey respect, showcase personality, or maintain professional boundaries.
Consider this: recipients often skim emails and focus heavily on openings and closings. Your sign-off becomes a critical tone management opportunity. Choose wisely, and you’ll enhance communication effectiveness dramatically.
The psychology behind closing statements reveals fascinating insights. Polite email closings trigger reciprocity—people feel compelled to respond with equal courtesy. Friendly email phrases create positive associations with your name. Respectful language establishes credibility instantly.
The 18 Professional Alternatives
Classic Professional Options
These formal expressions work universally across industries and hierarchies. Use them when you need unquestionable professionalism.
Sincerely
The gold standard of formal email endings. Sincerely carries weight in legal communications, executive correspondence, and first-time client contact. It’s respectful without being warm, making it perfect for serious discussions or complaint resolutions.
When to opt for sincerely: contract negotiations, formal complaints, board communications, or any situation requiring maximum respectful language.
Respectfully
Power dynamics matter in business communication. Respectfully acknowledges hierarchy while maintaining dignity. Military personnel, government workers, and corporate climbers favor this professional sign-off.
Try this closing when addressing superiors, responding to criticism, or communicating with regulatory bodies. It conveys deference without appearing weak.
Cordially
Old-school elegance never goes out of style. Cordially brings diplomatic sophistication to your email language. It’s formal yet approachable—perfect for international business or high-stakes negotiations.
Incorporate cordially in cross-cultural communications, diplomatic exchanges, or when representing your organization officially. It showcases cultural awareness and professional polish.
Regards
Clean, efficient, universal. Regards works everywhere because it commits to nothing while remaining polite. It’s the Swiss Army knife of email closings.
Consider regards for routine updates, status reports, or neutral communications where neither warmth nor formality matters most.
Warm Yet Professional
These options add personal touch while maintaining professionalism. Perfect for established relationships that need human connection.
Warm Regards
Warm regards strikes the ideal balance. It’s professional enough for client communications yet friendly enough for team interactions. This polite email closing works across virtually every business scenario.
Research shows warm regards increases email response rates by 15% compared to basic “regards.” Recipients perceive senders as more approachable and trustworthy.
Kindest Regards
Extra politeness without crossing into casual territory. Kindest regards elevates your style while staying safely professional. It’s particularly effective in service industries or customer-facing roles.
Use kindest regards when apologizing, making requests, or expressing gratitude. It softens potentially difficult messages beautifully.
With Appreciation
Gratitude transforms relationships. With appreciation explicitly acknowledges others’ efforts, time, or consideration. It’s heartfelt without being overly emotional.
This professional sign-off works brilliantly after receiving help, completing projects, or requesting favors. It creates a positive impression that lingers long after the email disappears.
Gratefully
Gratefully carries deeper emotional weight than simple thanks. Use it sparingly—only when genuine gratitude overflows. It’s powerful precisely because it’s uncommon in business communication.
Opt for gratefully after significant assistance, unexpected support, or life-changing opportunities. It conveys authentic human connection.
Friendly Professional
These friendly email phrases work when relationships allow slightly relaxed communication tone. They maintain boundaries while showcasing personality.
All the Best
The universally safe choice. All the best works globally, across cultures and industries. It’s positive without being presumptuous, friendly without being casual.
International business professionals love this closing because it translates well and avoids cultural missteps. Try it with new contacts or diverse audiences.
Best Wishes
Slightly more personal than “all the best,” best wishes suggests genuine care for the recipient’s success. It works particularly well in networking situations or congratulatory messages.
Consider best wishes for promotions, life changes, or project launches. It adds warmth to your message without overstepping professional boundaries.
Wishing You Well
Genuine care without crossing lines. Wishing you well acknowledges the person behind the professional role. It’s especially powerful during difficult times or transitions.
Use this closing during layoffs, illness, or other challenging situations. It showcases empathy while maintaining professionalism.
Take Care
Casual but appropriate in established relationships. Take care works well with colleagues you know personally or long-term clients who’ve become friendly contacts.
Embrace this option for informal updates, quick check-ins, or end-of-week communications. It conveys human warmth effectively.
Situation-Specific Closings
These contextual closings serve specific purposes. Choose them when your message has particular intent or expected follow-up.
Looking Forward to Hearing From You
Action-oriented and expectant. This closing clearly signals you expect a response. It works well for proposals, requests, or questions requiring input.
Incorporate this phrase when you genuinely need feedback or decisions. Don’t use it for informational emails—it creates unnecessary pressure.
Thanks in Advance
Proceed with caution here. Thanks in advance can seem presumptuous if overused. However, it works well for routine requests or when you’ve established clear expectations.
Opt for this closing sparingly—perhaps once per month maximum with any single contact. It expresses confidence in their cooperation.
Until We Meet Again
Perfect for post-meeting follow-ups. Until we meet again references shared experience while looking forward. It creates continuity between in-person and digital interactions.
Try this after conferences, client visits, or team meetings. It maintains the connection established face-to-face.
Continued Success
Positive and forward-looking. Continued success works brilliantly for business partnerships, project completions, or congratulatory messages. It acknowledges past achievements while encouraging future ones.
Consider this closing for quarterly reviews, project wrap-ups, or partnership communications. It showcases confidence in ongoing relationships.
Creative Professional Options
These modern alternatives elevate your style while staying appropriately professional. Use them when your industry or relationship allows creative expression.
Cheers
International flair with energy. Cheers works particularly well in creative industries, international business, or informal professional settings. Know your audience—some traditional industries might find it too casual.
Embrace cheers for creative projects, international correspondence, or team celebrations. It adds personality while remaining friendly.
Onward
Modern, energetic, purposeful. Onward suggests progress and shared mission. It’s particularly effective in startup environments, project launches, or change management situations.
Try onward when conveying momentum, encouraging progress, or rallying teams. It creates forward-looking energy that motivates action.
Matching Sign-Offs to Situations
Strategic email personalization requires matching your closing to context. Here’s how to choose effectively across different scenarios.
Client Communications
First contact demands maximum respectful language. Opt for “sincerely” or “respectfully” when reaching out cold. These formal expressions establish credibility immediately.
Ongoing relationships allow more flexibility. After several exchanges, consider “warm regards” or “with appreciation.” These options add personal touch while maintaining professionalism.
Industry considerations matter significantly. Legal communications require formal email endings consistently. Creative agencies might embrace “cheers” or “onward” successfully.
| Industry | Recommended Closing | Why It Works |
|---|---|---|
| Legal | Sincerely, Respectfully | Maximum formality required |
| Healthcare | Warm regards, Best wishes | Balance of care and professionalism |
| Technology | All the best, Onward | Modern while professional |
| Finance | Regards, Cordially | Conservative yet polite |
| Creative | Cheers, Best wishes | Personality within bounds |
Internal Team Messages
Hierarchy awareness shapes tone management internally. Use “respectfully” with senior executives. Try “warm regards” with peers. Consider “take care” with direct reports you know well.
Company culture influences acceptable communication tone. Startups often embrace casual friendly email phrases. Traditional corporations prefer formal email endings consistently.
Team dynamics evolve over time. New teams benefit from polite email closings that build trust. Established teams can incorporate more personal options gradually.
Networking and Cold Outreach
Making memorable impressions requires thoughtful professional sign-offs. Avoid presumptuous closings like “thanks in advance” with strangers.
Cold outreach works best with respectful language that acknowledges the recipient’s time. Consider “respectfully” or “sincerely” for maximum impact.
Follow-up communications can warm slightly. After positive initial response, try “warm regards” or “looking forward to hearing from you.”
Common Sign-Off Mistakes to Avoid
Overly Casual with Unknown Contacts
Digital correspondence with strangers requires careful tone management. Don’t use “cheers” or “take care” with cold contacts. These friendly email phrases suggest familiarity that doesn’t exist.
Stick to formal expressions until relationships develop. Respectful language never offends, while casual closings can alienate conservative recipients.
Mismatched Tone with Email Content
Your closing statements must align with message content. Don’t sign off with “warmest regards” after delivering criticism. The disconnect undermines your message.
Formal email endings work better for serious topics. Friendly email phrases suit positive communications. Match your closing to your content consistently.
Cultural Sensitivity Issues
Business communication crosses cultural boundaries constantly. What seems friendly in one culture appears casual or disrespectful in another.
International correspondence benefits from conservative professional sign-offs. Consider “respectfully” or “cordially” when cultural norms remain unclear.
Overusing Trendy Options
Novelty wears off quickly. Using “onward” in every email diminishes its impact. Creative closings work best when deployed strategically.
Variety prevents staleness while maintaining professionalism. Rotate between 3-4 appropriate options based on context.
Quick Reference Chart
| Situation | Recommended Sign-Off | Why It Works |
|---|---|---|
| First client contact | Sincerely | Professional respect and credibility |
| Thank-you email | With appreciation | Shows genuine gratitude effectively |
| Team update | Regards | Clean, efficient, and polite |
| Networking follow-up | Looking forward to hearing from you | Shows engagement and expects response |
| Apology email | Respectfully | Acknowledges error with respectful language |
| Congratulations | Best wishes | Positive and appropriately celebratory |
| International business | Cordially | Formal yet approachable across cultures |
| Project completion | Continued success | Acknowledges achievement, encourages future |
| Routine update | Warm regards | Balances efficiency with human connection |
| Request for help | Gratefully | Conveys appreciation for anticipated assistance |
Your Sign-Off Strategy
Developing consistency in your email language requires strategic thinking. Pick 3-4 go-to options for different scenarios rather than memorizing all 18 alternatives.
Testing what feels authentic matters more than following rigid rules. Your communication tone should reflect your personality while maintaining professionalism. Try different options and notice which ones create the responses you want.
Consistency builds recognition over time. Recipients begin associating your professional sign-offs with your name and style. This recognition enhances your personal brand in digital correspondence.
The art of relationship building through email closings lies in intentional choice. Each message offers an opportunity to strengthen connections, convey respect, or showcase personality appropriately.
Remember: your closing statements represent your final chance to create a positive impression. Choose words that align with your professional goals and authentic voice. Master this subtle skill, and watch your business communication transform from routine exchanges into relationship building opportunities.
conclusion
Using 18 Other Ways to Say “Best Regards” can make your emails more personal and thoughtful. These sign-offs help you choose the right tone for every message. Whether it’s formal or friendly, the right closing leaves a good impression.
With 18 Other Ways to Say “Best Regards”, you can improve how you end your emails. These simple changes show care and professionalism. Try different closings and find what fits your style. A small change in words can make a big difference in your communication.18 Other Ways to Say “Best Regards”
FAQs
1. What is the most preferred email closing in 2025?
While “Thank you” leads as the most commonly appreciated sign-off, sign-offs like “Kind regards” and “Best regards” remain highly favored for their neutral and polite tone.
2. Are formal closings like “Best Regards” still effective?
Yes. Formal sign-offs like Best regards, Kind regards, Warm regards, and Sincerely continue to be seen as professional and are widely used in both initial outreach and ongoing correspondence.
3. Should I vary my email sign-off or keep it consistent?
Experts suggest mixing up closings to match context and tone. Sticking with the same sign-off can feel lazy, while using diverse closings—like the 18 Other Ways to Say “Best Regards”—demonstrates thoughtfulness .
4. What closings should be avoided in professional emails?
Avoid very informal or cliché phrases like “Xoxo,” “Peace,” or “Cheers” in formal emails. Also, skipping a sign-off entirely is seen as abrupt or unprofessional.
5. How do I choose the right tone for my sign-off?
Match the formality to your recipient and message. Use Best regards or Kind regards for business, All the best or Warm wishes for a friendly tone, and formal closings like Respectfully yours when addressing superiors or clients.
